Food Vendor Application

• Single Vendor Space: $150
• Double Vendor Space: $250
• Vendors are responsible for providing their own tables, chairs, displays, and equipment.
• Spaces with access to electricity are available upon request for a fee of $10/space
• Vendors must remain within the boundaries of their purchased space.
• Shared spaces are not permitted unless approved by event management.

Super Con Fest welcomes:

• Artists and creators
• Authors
• Comic and pop-culture vendors
• Collectible and toy vendors
• Handmade and specialty merchandise vendors
• Nonprofit organizations
• Approved food vendors (with separate requirements)

Event management reserves the right to deny or remove vendors whose products do not align with the family-friendly nature and mission of the event.

• Spaces are assigned on a first-paid, first-served basis.
• Submission of an application does not guarantee acceptance.
• Vendor spaces are not reserved until a contract is offered and payment is received in full.
• Super Con Fest reserves the right to determine final vendor placement.

Setup

• Vendors can set up from 12:00 pm-5:00 pm on July 24th, or starting at 8:00 am the mornings of July 25th and 26th.
• Vendors must be ready to start selling at 10:00 am.
• Vendors can drive up onto the amphitheatre directly and unload, or park and carry their setup.
• Vendors can break down their setups after 7:00 pm each night, though you are permitted to leave things up overnight if you wish to.
• Detailed load-in instructions and times will be provided at least 7 calendar days before the event.

Breakdown

• Vendors may not begin packing or dismantling displays before 7:00 PM without prior approval.
• Early departure may affect eligibility for future events.
• Vendors are responsible for leaving their area clean and free of debris.

Vendors are expected to:

• Treat attendees, staff, volunteers, and fellow vendors respectfully.
• Maintain a professional and welcoming booth environment.
• Follow all venue rules and safety requirements.

The following behaviors may result in removal without refund:

• Harassment or discrimination
• Aggressive sales tactics
• Disorderly conduct
• Violation of event policies

 

The following items are prohibited:

• Illegal or counterfeit merchandise
• Weapons or realistic weapon replicas not approved by event management
• Offensive, hateful, or discriminatory materials
• Hazardous materials
• Any products prohibited by local, state, or federal law

Super Con Fest reserves the right to require removal of any item deemed inappropriate.

• Vendors are responsible for complying with all applicable tax laws and licensing requirements.
• Vendors are responsible for collecting and remitting sales tax as required.
• Super Con Fest assumes no responsibility for vendor sales transactions.

• Vendors assume responsibility for their merchandise, displays, and personal property.
• Super Con Fest, Tinker Experience Co, venue partners, staff, and volunteers are not liable for loss, theft, damage, or injury.
• Vendors participate at their own risk.
• Proof of insurance is required to participate, with Tinker Experience Co listed on the policy.
• Super Con Fest is not liable for any losses incurred as a result of weather-related postponement or cancellation.

• Electricity availability is limited and must be requested in advance for a fee of $10/space to be paid for with your registration.
• Approval is not guaranteed.
• Vendors requiring special accommodations must notify event management before the event.

• Vendor cancellations received more than 30 days before the event may receive a refund minus a processing fee.
• No refunds will be issued within 30 days of the event.
• If a vendor fails to attend, no refund will be issued.
• In the event of circumstances beyond event management's control (venue issues, emergencies, government restrictions, etc.), refunds may not be available.
• Rain Date Policy
  In the event of severe weather or weather-related closure, Super Con Fest's official rain date is August 1–2, 2026. Vendor registrations and payments will automatically transfer to the rain date. No refunds will be issued due to weather — participation on the rain date is the sole remedy. Vendors who cannot attend the rain date forfeit their registration fee. Rain date decisions will be communicated as early as possible via email and our official social media pages.

By participating, vendors grant Super Con Fest and Tinker Experience Co. permission to photograph and record their booth, products, and displays for promotional purposes without additional compensation.

Super Con Fest reserves the right to:

• Modify event policies as needed.
• Reassign booth locations when necessary.
• Refuse or remove vendors who violate policies.
• Make decisions in the best interest of attendee safety and event operations.